2019 Online Club Affiliation Renewals

With 2019 around the corner, Gymnastics Australia would like to advise that Online Club Affiliation Renewals will open for all Clubs at 9am Thursday 3 January 2019 AEDT.

What will change for Online Club Affiliation Renewals in 2019?

  1. New Child Safety Representative (CSR) Relationship added to Step 3 (Club Personnel).Every Club will need to nominate at least one Child Safety Representative for their Club.
  2. For every Child Safety Representative, the Club must upload evidence of completing the Child Safety Webinar for Club Administrators by uploading each Representative’s certificate of competition Step 8. 
  3. Changes made to Step 4 (Club Programs):
    1. Deliver Free G field moved to the Free G declaration (Step 4-1 Gymnastics Australia Participation Initiatives)
    2. New Aeroschools field under Aerobic Gymnastics header.
    3. Cheerleading header and competitive Cheerleading field removed
    4. Cheerleading field moved to under Gymnastics for All header
    5. ‘Does your Club conduct competitive programs?’ question.
  4. New Free G declaration on Step 4-1 (Gymnastics Australia Participation Initiatives)
  5. Numbering and order of tabs swapped so that Gymnastics Australia Participation Initiatives is now Step 4-1 and Clubs Members is Step 5.
  6. Updates to Venue & Safety Check templates for NT and VIC.
  7. Updated Club Affiliation Standards for 2019.
  8. Online form confirmation automated email now with branding.
  9. Online form now able to be run in the Staff Site for National and State Association staff.


What documents do I need for my Club’s 2019 Online Club Affiliation Renewal?
These are the following documents which may need to be uploaded with your Club’s 2019 Online Club Affiliation Renewal application. 

Document to be uploaded

Who needs to upload this file

Notes

Latest Constitution

If your Club is an Incorporated Association

 

Annual return of association submission (within last 12 months)

If your Club is an Incorporated Association

This needs to be within the last 12 months.

Legal Status evidence

If your Club has chosen 'No' to having a legal status on file in Step 1

Acceptable legal status evidence examples are Certificate of Incorporation, Certificate of Business Registration, or details of a trust etc

Venue & Equipment Safety Checklist

All Clubs

Templates can be foundhere.

Details of outstanding claims

If your Club has elected to purchase cover through the National Risk Protection Program via Step 6 and you are aware of any outstanding claims.

This includes incident reports, injury reports, witness statements and lesson plans where applicable. Please refer to Step 6-1 for more information.

Evidence of pre-existing and current insurance as per the coverage requirements in Step 6-2.

If your Club elects not to purchase cover through the National Risk Protection Program via Step 6.

New Club Personnel Template

If your Club cannot find Club Personnel via the Search on Step 3

Template is available on Step 3.

New Coaches and Judges Template

If your Club cannot find Club Personnel via the Search on Step 4-1

Template is available on Step 4-1.

Certificate of Competition for the Child Safety Webinar for Club Administrators

Certificate required for each Child Safety Representative nominated in Step 3

Please refer to the User Guide for assistance on downloading certificate.

 

Handy Links for 2019 Club Affiliation Renewals:
We recommend all Clubs have a look at these resources to assist with their 2019 affiliation:

 

Need Help?
Please contact us for any queries.